Resources

Free tools to bring AI into your nonprofit

Plain-language policies, checklists and guides from the work we do with nonprofits and charities. Free to use and change.

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Written with AI assistance. Decided by a person. That's how we build, too.

AI for Nonprofits: free weekly resources from Nimara

Where to start

Free guides and tools for your team. Pick what fits this week.

Every resource here is free, written in plain language and made for nonprofit teams. Start with the question on your desk right now.

Set the rules

Clear AI rules your team and board can agree on.

AI Policy KitA free policy template with a staff card, board brief and checklists.→How to write an AI policyWhat your policy must answer, in plain words, with US and UK sources.→12 questions for your boardWhat the board should ask about AI, and what good answers sound like.→8 questions for AI vendorsWhat to ask before any tool touches donor or client data.→

Get your systems ready

Tidy files and clear workflows, so AI works when you are.

Shared Drive ToolkitOrganize one program folder with free filing rules, a folder map and practice files.→Shared drive structure guideSimple folders, one naming rule and who sees what.→Workflow Mapping CanvasMap one workflow in one meeting, before you automate it.→Workflow Mapping WorkbookA free Excel workbook and visual guide to map, measure and fix one workflow.→

Find your first step

Not sure where you stand? Start here.

AI readiness self-check12 questions across rules, data, systems and people, with a clear first step.→Six AI helpers a nonprofit can buildExamples on sample data, and who checks each one.→Free AI masterclassA live session on using AI safely, with people in charge. Join the waitlist.→

Want a hand?

Rather not do it alone? We can help.

Free assessmentTell us what's slowing your team down. We'll tell you honestly where to start.→Our solutionsConnected systems, an AI plan, and AI built into the tools you already use.→Our commitmentThe rules we keep when we bring AI into your work.→Case studiesSee five real systems built around nonprofit teams and their work.→

FAQ

Questions about the free resources.

Short answers. If yours isn't here, ask us in a free assessment.

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Is everything here really free?

Yes. No payment and no trial. Some kits ask for your name and email so we can send you the files.

What's in the weekly email?

One new free resource each week: a guide, template or practical idea for using AI safely in your nonprofit. Unsubscribe anytime.

Can we change the documents?

Yes. They come as Word, Excel and PDF files, and you're free to edit them for your organization.

We're in the US or the UK. Does it work for us?

Yes. The guides are written for nonprofits in the US and charities in the UK, and each one points to the rules and sources for both. The AI Policy Kit is built on Canadian privacy law, so check its legal notes against the laws that apply to you before your board adopts it.

Is this legal advice?

No. It's a practical starting point. Where the stakes are high, have your own adviser review it.

Do we have to use AI to use these resources?

No. Many teams use them to decide where AI is not allowed before anyone starts.

Can Nimara help us put it in place?

Yes. Start with a free assessment: a conversation to find the one thing eating your team's time, and whether we are the right people to help.

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